Whether you're protecting controlled defense information or patient health records, we help small businesses meet regulatory requirements without enterprise complexity or pricing.
Schedule a CallDefense subcontractors handling CUI who need CMMC Level 2 or NIST 800-171
Medical practices and dental offices that need HIPAA technical safeguards
Healthcare startups and business associates working with PHI
Companies between 5-50 employees who don't have in-house compliance staff
You've built a business doing great work for the DoD supply chain. Now the compliance requirements are threatening to bury you.
Enterprise security vendors quote you $50,000+ and want to rebuild your entire infrastructure. That's not realistic for a 15-person machine shop.
Primes are already asking for SPRS scores before awarding work. Your competitors who figured this out are winning contracts you're losing.
You've read the 800-171 spec. Twice. You're still not sure what "controlled environment" means for a 5-person machine shop.
CMMC Phase 1 enforcement started November 2025. Phase 2—requiring third-party certification for most CUI contracts—begins November 2026. Primes are already verifying subcontractor compliance before awarding new work. If you're not in SPRS with a defensible score, you're already losing opportunities.
We use a straightforward Assess-Build-Run model. No mystery, no scope creep, no surprise invoices three months in.
We evaluate your current state against all 110 NIST 800-171 controls. You get a clear gap analysis, your actual SPRS score, and a prioritized remediation roadmap—not a 200-page report you'll never read.
We implement the technical controls and documentation required for compliance. Microsoft 365 Business Premium, Intune device management, Conditional Access, security policies, your System Security Plan—the works.
Compliance isn't a one-time project—it's ongoing. We provide managed IT services that maintain your security posture, collect evidence for audits, and keep you ready for your C3PAO assessment.
You went into healthcare to help patients, not to become an IT security expert. But patient data protection isn't optional.
The Security Rule mentions "reasonable and appropriate" safeguards—but what does that actually mean for a 10-person dental practice?
OCR enforcement is increasing. You're not sure if you'd pass an audit, and you don't have the documentation to prove your compliance.
Your EHR says they're HIPAA compliant, but what about your email? Your cloud storage? That fax-to-email service? Who signs a BAA with whom?
We focus on the technical safeguards—the IT controls that protect patient data. We work alongside your compliance officer or can recommend partners for the administrative side.
We conduct a thorough security risk assessment—required by HIPAA and the foundation of your compliance program. We identify where PHI lives, how it flows, and where your gaps are.
We implement the security controls required by HIPAA: access controls, encryption, audit logging, automatic logoff, authentication. All sized appropriately for your practice.
HIPAA compliance requires continuous attention—not just a one-time project. We provide managed IT services that maintain your security posture and help you respond to incidents properly.
Our frameworks are built for 5-50 person companies. We scope your compliance boundary tight so you're not paying for controls on systems that don't need them.
You work with the same person from assessment through ongoing support. No ticket queues, no "let me transfer you," no explaining your situation for the fifth time.
Whether it's DFARS flow-downs or HIPAA administrative safeguards, we understand the regulatory context. You don't have to translate between your compliance needs and your IT provider.
Fixed-price assessment. Project-based remediation with a scope you approve. Monthly managed services with no hidden fees. You'll know what you're paying before we start.
Schedule a 30-minute call. We'll talk through your situation—what regulations apply, what data you're handling, and what a realistic path to compliance looks like. No pitch, no pressure—just clarity on what you're dealing with.
Schedule Your Free Assessment CallOr email us directly at hello@cobaltsystems.io
If your contracts involve CUI and include DFARS 252.204-7012 (which most do), you need to implement NIST 800-171 controls and will eventually need CMMC certification. Right now, self-assessment is accepted for most contracts, but third-party certification requirements are rolling out through 2026-2028. We help you build a compliant foundation now so certification is straightforward when required.
For a typical 5-10 person contractor: Gap assessment runs $3,500-5,000. Remediation and implementation is $12,000-25,000 depending on your starting point. Ongoing managed services that maintain compliance run $125/user/month plus any CMMC-specific tooling. We'll give you exact numbers after the assessment—no surprises.
For a small practice (5-15 people): Risk assessment runs $2,500-4,000. Technical safeguard implementation is typically $5,000-15,000 depending on your current state. Ongoing managed services run $100-150/user/month. Pricing depends heavily on your existing infrastructure and how much patient data you handle.
For CMMC: From kickoff to SPRS-ready, typically 12-16 weeks for a small contractor starting from scratch. For HIPAA: Risk assessment takes 2-3 weeks, remediation is 4-8 weeks for most practices. If you're in a hurry, we can accelerate critical path items.
Yes. If we'll be accessing, storing, or transmitting any PHI as part of our work with you, we'll execute a Business Associate Agreement before we start. That's non-negotiable—both for your compliance and ours.
That's exactly what the initial call is for. We'll look at your contracts, the data you handle, and help you understand which compliance frameworks actually apply to your situation. Sometimes the answer is simpler than you think.